Manual prepared in terms of Section 51 of the Promotion of Access to Information Act No. 2 of 2000 (“the Act”)

1.       Contact details (Section 51(1)(a) of the Act)


All requests for information in terms of this manual should be directed to:


Directors of Company: Dr L J Botha and Mr W B van Schalkwyk

Shareholders of Company: Dr L J Botha and Mr W B van Schalkwyk

Information officer: Dr L J Botha

Physical address: 61 Portebello drive, Centurion Golf Estate, Highveld

Postal address: P.O. Box 25252, Monument Park, PTA 0105

Telephone number: 082 452 8921

Fax number: 086 671 3556

E-mail: bothal@betaconsulting.co.za


2.       Guide on how to use the Act (Section 51 (1) (b) of the Act)


The Human Rights Commission (HRC) is responsible for compiling a Guide that will facilitate ease of use of the Act for requesters of information. This Guide will be available from the HRC by no later than August 2003. Please direct any queries to:


The South African Human Rights Commission:


The Research and Documentation Department


Postal address:                   Private Bag 2700, Houghton, 2041

Telephone number:               +27 (11) 484-8300

Fax number:                        +27 (11) 484-0582

E-mail:                                PAIA@sahrc.org.za

Website:                             www.sahrc.org.za


3.       Notice(s) in terms of Section 52(2) of the Act (Section 51 (1) (c) of the Act)


A private body may, on a voluntary and periodic basis, submit to the Minister of Justice a description of categories of records that are automatically available without a requester having to request access in terms of the Act. The Minister must publish any description so submitted by notice in the Government Gazette.


The identified entities have not submitted any such description for publication and the Minister has therefore not published any notice in the Gazette.



4.       Records available in accordance with other legislation (Section 51 (1) (d) of the Act)


Records are kept and information is available in terms of certain provisions of the following legislation:  (Please note that this is not an exhaustive list)


·         Basic Conditions of Employment Act No. 75 of 1997

·         Companies Act No. 61 of 1973

·         Compensation for Occupational Injuries and Diseases Act No. 130 of 1993

·         Customs and Excise Act No. 91 of 1964

·         Employment Equity Act No.55 of 1998

·         Income Tax Act No.58 of 1962

·         Labour Relations Act No.66 of 1995

·         Occupational Health and Safety Act No. 85 of 1993

·         Regional Service Councils Act No. 109 of 1985

·         Skills Development Act No. 97 of 1998

·         Skills Development Levies Act No. 9 of 1999

·         Unemployment Insurance Act No. 63 of 2001

·         Value-added Tax Act No. 89 of 1991


5.       Other Record Categories and Subjects (Section 51 (1) (e) of the Act)




q                   Documents of incorporation

q                   Memorandum and Articles of Associates

q                   Minutes of Board of Directors meetings

q                   Records relating to the appointment of directors/auditors/secretary/public officer and other officers

q                   Share Register and other statutory registers




q                   Annual Financial Statements

q                   Tax Returns

q                   Accounting Records

q                   Banking Records

Bank Statements

Paid Cheques

Electronic banking records

q                   Asset Register

q                   Rental Agreements

q                   Invoices




q                   PAYE Records

q                   Documents issued to employees for income tax purposes

q                   Records of payments made to SARS on behalf of employees

q                   All other statutory compliances:

§         VAT

§         Regional Services Levies

§         Skills Development Levies

§         UIF

§         Workmen’s Compensation




q                   Employment contracts

q                   Employment Equity Plan (if applicable)

q                   Medical Aid records

q                   Pension Fund records

q                   Disciplinary records

q                   Salary records

q                   SETA records

q                   Disciplinary code

q                   Leave records

q                   Training records

q                   Training Manuals


Please note that information and /or documents shall only be made available in accordance with the provisions of the Act. Requests for access to these records may be refused in terms of Sections 62 to 69 of the Act.

6.       Additional prescribed information (Section 51 (1) (f) of the Act)


The Minister of Justice has not yet prescribed any additional information.


7.       Availability of the Manual (Section 51 (3) of the Act)


This manual is available for inspection, free of charge, at 61 Portebello drive, Centurion Golf Estate, Highveld. The manual will be published in the Government Gazette and sent to the South African Human Rights Commission. It can also be accessed on the company’s websites, www.betaconsulting.co.za


8.       Form of request (Section 53 of the Act)


To facilitate the processing of your request, please:


8.1   Use the prescribed form, available on the website of the South African Human Rights Commission (under regulation no. 187) at www.sahrc.org.za, or the website of The Department of Justice and Constitutional Development at www.doj.gov.za/reg/r223.pdf


8.2   Address your request to the Information Officer of the Company


8.3   Provide sufficient details to enable us to identify:


8.3.1          The record (s) requested;

8.3.2          The requester (and if an agent is lodging the request, proof of capacity);

8.3.3          The form of access required;

8.3.4          Your personal contact details

8.3.5          The right which you are seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.


9.       Prescribed fees (Section 54 of the Act)


9.1   Rules governing the payment of fees to request and obtain information are contained in Section 54 of the Act.


9.2   The fees chargeable by private bodies are contained in Part 111 of Annexure A of the Regulations to the Act and are available on the website of the South African Human Rights Commission (under regulation no. 187) atwww.sahrc.org.za, or the website of The Department of Justice and Constitutional Development at www.doj.gov.za/reg/r223.pdf